Skip to content
Home » Which Type of Timesheet Tracking Is Recommended & Why?

Which Type of Timesheet Tracking Is Recommended & Why?

If you’re among the thousands of employees who keep track of their hours on timesheets, then you’re aware of how frustrating it can be to record every minute of your work day. The process of tracking time can be tedious but timesheets are a crucial tool for any business. Since the advent of clocks, nearly every field and profession has evaluated the value of work in hours, shifts, and minutes. Timesheets enable these measurements.

However, timesheets aren’t only to record time in and out in the past. In the past they’ve grown beyond the simple metrics they provide and have become a vital tool for businesses to record the data and measure its impact.

This guide will go into the concept of a timesheet and how businesses can make use of these. Additionally, we will take a short journey back to look at how they’ve developed. We will also talk about the legal implications of timesheets as well as their numerous advantages and drawbacks. Let’s get started.

What is a Timesheet?

The timesheet can be described as a table that employers can use to keep track of the amount of time an employee spent working during a specific time. Companies use timesheets to track time spent on projects such as projects, clients, or even tasks. They also aid in HR-related tasks such as calculation of holiday entitlements and payroll.

There are a variety of methods for timesheets that are accessible. This includes:

Paper-based systems. This includes punch cards as well as registers. Paper-based systems are gradually giving the way to computer-based solutions in all modern companies.

Spreadsheet software. The most widely utilized spreadsheet software is Excel. The spreadsheet’s tabular structure is what makes them popular as timesheets.

Time-tracking software designed specifically for online use. These solutions are expensive , yet they provide a vast range of features that are not available in other solutions.

Why should a company use Timesheet Software?

A business will only be able to stick with its plan of action, stick to the deadlines it has set, and achieve success by making use of time efficiently. To achieve this, precise data must be recorded. Timesheets are essential for any business to be successful.

Timesheets enable businesses to not only track the hours employees are working, but also how efficient they are at their job. A great timesheet application can provide an easy way to keep track of working hours and various methods to sort information. It can also help make tasks easier to complete that would otherwise take a lot of time to finish.

However, tracking staff isn’t the sole purpose for timesheets. Companies that charge clients per hour also have to record the hours they are working. This is usually accomplished through a timesheet that is used for each client in their books.

The Story Of Timesheets and Its Relevance for Business

Through the years the use of timesheets has surpassed their original purpose. Beginning as a way for the ancient world to calculate workers pay, they have evolved into a vital business tool with many different uses. However, to comprehend how timesheets became an essential tool in the present, we must look back into the past and examine the changes they’ve been through.

“The Beginning,” a Method to Calculate Pay

The modern timesheet has its origins in the ancient world of. It was the Code of Hamurabbi, a Babylonian law dating from 1772 BC that set the typical daily worker’s salary at 6 grains silver. This is about PS0.15 per day, if we do not adjust for inflation of 3,700 years. Other trades such as carpenters and tailors earned less than this but it was the case that Babylonian laws were so severe and the penalties for not being able to pay was so severe that the ability to keep track of the hours worked was vital. The first timesheets.

The Industrial Revolution: The Advent of the Time Clock

As the business grew and the technology of timekeeping advanced in importance, the hourly equivalent became the standard wage. In the 1880s, at the beginning of when an 1880s New Yorker named Willard Bundy created and patent an electronic time clock. This time clock permitted employees to utilize simple time cards to punch in and leave work. The machine would write the entry time and exit on the cards so that employers could know the time the employee worked.

Even today, many factories and offices utilize timecard systems similar to the one developed by Bundy to record their employees’ attendance and payroll. This simple system is suited to their requirements and provides all the information they need. However, as time went on and technology improved the desire of business people for greater efficiency led to a push for the evolution of timesheets. This was triggered by the introduction of computers.

Are you looking for a timesheet template for Google Sheets? Head on over to

Step inside the PC and you’ll find the Modern Timesheet Is Here

The technological advancement over the last three decades has changed the way businesses operate through the use of tools with more capabilities than ever before. In the end, many sectors have implemented automated forms for time-tracking systems. The most modern companies make use of timesheets on the Internet as well as cloud-based software. These systems provide sophisticated methods to track time and assets and leave management.

The technological advancements have pushed mobile devices, such as tablets and smartphones into employees’ hands which allows them to collect information on time while in motion. Automating these tasks frees workers free to focus on more important tasks, and reduces the necessity to clock in or out during shifts.

Different Timesheet Solutions

There are many different timesheet applications in the present which include:

Timesheets for Payroll

Timesheets allow employers to track their working hours. They also keep track on holiday or vacation allowance accruals, leave, or any other adjustments to process payroll. The payroll process is not just easier and faster but also less error-prone and more affordable too.

Task Management

Timesheets can be a useful tool for understanding the management of tasks. They allow managers to record the beginning and ending times of work. This can be useful when an organization needs to identify which projects require more time, and also identify areas where workflow could be improved.

The Law Office Timesheet for law offices

Lawyers typically charge clients per hour. This is why it is crucial to keep current information about their working hours and specifics of the services they provide clients. Based on this precise billing is possible and invoices prepared.

Timesheets for freelancers

For freelancers the concept of time is money. Many freelancers bill clients per hour, which makes accurate tracking an absolute priority. If you work in an unrelated location to their clients, figuring out the amount of time they spend on projects becomes difficult. Utilizing a time-tracking system allows them to record working hours and then share these data with clients. This could help them prepare accurate invoices and invoice clients in accordance with the invoice.

The total timesheet for the week

Accountant Timesheets

Accounting professionals are another profession that is paid per hour. The use of timesheets as well as software for tracking hours may aid accounting firms in tracking their invoices and the time they spend working.

What Type of Timesheet Tracking Is Recommended and Why?

As we have mentioned before there are three major types of timesheets that are that are used by companies in the present. They are:

Paper-based or manual clocking/recording systems.
Spreadsheet software such as Excel.
A purpose-built time tracking program.

Which is the best choice for your company is based on what you want from it.

The manual or paper-based register/clocking in/out system has gone out of style in many workplaces. Nowadays this kind of system is suitable for companies that only require basic timesheets. Any company that needs the analysis of data or automation will find this solution insufficient.

Spreadsheets are, on their own remain popular timesheet applications due to their simplicity of use and low cost of implementation. They also come with a range of analytical functions that are data-related and also automation. The biggest drawback of spreadsheets is that you must learn the intricacies of the program and the absence of tools for data analysis when contrasted with purpose-built software.

The most popular timesheet solution in the modern workplace is software designed specifically for use. The purpose-built software can handle a range of tasks for timesheets. It is also able to automate certain tasks that an HR department is typically required to perform. From clocking in and out to recording working hours, to processing payroll and conducting data analysis timesheet software is able to do everything.

What are the five benefits of Timesheets?

The benefits of timesheets depend on the kind of system used. Businesses will generally benefit from the following benefits:

1. They could reduce the amount of time wasted

Timesheets allow employers to see the areas where they’re wasting time. They can assist in identifying those jobs that take longer than they are required and assist in making decisions on how tasks can be improved.

2. HR and Payroll are simple to use and easy to pay.

Timesheet solutions in their simplest format provide all the data required to perform a range of HR-related tasks such as payroll. Even the most basic implementation can allow businesses to know the amount of hours employees work to calculate their salary. Additionally other things such as leave entitlement and other HR duties can be made easier.

3. Accurate Billing

Timesheets allow businesses to invoice accurately when they bill by the hour. Without a way of recording the hours that were worked, businesses like freelance and accountancy as well as the law could find it difficult to invoice clients.

A well-designed timesheet can also help clients be aware of what their money is spending and the amount of work you’ve done for them.

4. Automate Billing

Certain timesheet software tools let companies that bill hourly to automatically calculate invoices. This will reduce the expense of invoices and also reduce the number of hours required to accomplish the job.

5. Improve Project Management

They are also a great tool for timesheet management. (especially the timesheet application) are essential tools in managing projects for a variety of reasons, among them:

Monitoring performance. Do you want to know who operates well within your team? Do you want to know who you should give your next big project? Perhaps timesheets can provide the answer. The data available in timesheet software that is modern allows managers to assess the efficiency that their workers. This makes the process easier to identify the ones who are doing well and those need to improve their performance.

Helps manage estimated costs. If you can determine how your team is doing it is often possible to make use of this to calculate the cost of future projects.

It helps manage time for employees. Are you interested in knowing who is working on what , and who is in the office? A quick glance through the timesheet can provide answer.

What are the disadvantages of using Timesheets?

Despite the numerous benefits of tracking time, timesheets compliance can cause negative effects on employees. This includes:

Lower morale of employees

While many individuals be happiest when they are accountable for their time management, others will feel that they are watched by a snooper. Particularly those who appreciate trust in the relationship between their employer and employee, could be afflicted by lower morale as well as a deficiency of confidence in their own abilities.

Timesheet guilt

Timesheets may result in employees feeling guilty for not reporting their actual hours even if the task is longer than the appropriate amount. This could result in being unable to report accurate figures for the task and earning less than they ought to.

Timesheet fraud

Timesheet fraud is much more difficult to achieve in today’s world than earlier. Employees can’t generally convince others to count them into or out the way they did in the past. However, this doesn’t mean that timesheet fraud is gone or that inaccurate time reporting causes a loss of money for many companies.

The task of tracking some tasks can be difficult.

Meetings as well as brainstorming sessions and meetings are typically billable, however they can be difficult to track.

What are the legal requirements of Timesheets?

There are a few laws and regulations that govern that timesheets be used. There is no legally-binding requirement for employers to use a timesheet system within the workplace. However, they are obliged to make sure that the billing and pay is correct. Any issues with these areas could lead to legal action being initiated.

The timesheets used within the workplace is usually governed by an internal policy of the business. Although these policies are not able to carry much significance in the eyes of the law Employers are obliged to ensure that all employees are treated in a fair manner.

In conclusion

Timesheets are crucial to the majority of businesses. We hope that this guide made it easier for you to understand the subject more clearly.